Summary:

Primary responsibility for preparation of project budgets, maintain job cost and cash flows. Processing of accounts payable invoices from vendors and sub-contractors for timely payment.

Essential Duties and responsibilities include the following. Additional duties and responsibilities may be assigned.

1. Maintain general ledger for assigned projects.

2. Prepare monthly financial statements, partner reporting and other monthly reports and verify budgets and contracts.

3. Prepare cash flow projections for projects based on loan shortages and revenue projections.

4. Monitor disbursements and receipts in relation to project schedule.

5. Process loan draws, including preparation, tracking and check entry processing.

6. Reconcile loan statements and record monthly interest charge.

7. Verify property tax bills before payment.

8. Receive and process, for payment all invoices including matching with purchasing documents, obtaining approvals, reviewing necessary lien waivers and insurance certificates.

9. Communicate with other departments as necessary to gather needed information for processing invoices & contracts.

10. Communicate with vendors and subcontractors as necessary to resolve problems and answer questions.

11. Prepare checks, obtain signatures, prepare for mailing.

12. Process and maintain contracts, change orders, and purchase orders through total pay out including retention.

13. Maintain accurate and up to date vendor/sub-contractor list including obtaining W-9’s on all new vendors before payments are processed.

14. Maintain preliminary notice files on all subcontractors to include tracking of all necessary insurance certificates, lien waivers and issuing joint checks as required.

15. Prepare cash receipts for bank deposits and prepare necessary journal entry to record receipt. Reconcile bank statements.

16. Perform contract analysis.

17. Keep all A/P paperwork up to date, scanned and electronically filed

18. Process 1099’s at year end.

19. Archive files at the end of a job.

20. Assist in audit/tax schedules

Knowledge of:

Proper English, spelling, grammar, and punctuation
Lien waivers and preliminary notices
Modern office methods, practices, procedures and equipment
Alphabetical and chronological and electronic filing.
Insurance

Ability to:
Prioritize workload.
Perform responsible accounts payable work.
Learn and employ new computer programs and equipment.

Knowledge of Quick Books, Sage, T-Value calculation desirable.

Perform data entry.

Education and experience:

Accounting Degree required. Five years experience in construction related accounts payable or project accounting.

Application Knowledge:

A thorough knowledge of Microsoft products is required (Excel, Word, Outlook, etc.)

Physical Demands:

While performing the duties of this job, the employee is frequently required to: walk, sit, use hands to finger, handle or feel objects, tools or controls, reach with hands and arms and to talk or hear. The employee is occasionally required to stand, stoop, kneel, crouch and crawl.

The employee may occasionally be required to drive to bank/job site or contractor’s office and must occasionally lift and/or move up to twenty-five pounds.

Certificates, License, Registrations
Valid driver’s license

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Health insurance
• Paid sick time
• Paid time off

Experience level:

• 5 years

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift

People with a criminal record are encouraged to apply

Work Location: In person